A CRM for businesses that sell in chats

Your process, not a template.

Okeyo is a CRM we fit to the way your business already sells: your stages, your card fields, your price list. WhatsApp, Instagram, Facebook, Telegram and email land on one board, and everyone sees whose move it is.

You stop bending your team around a generic Bitrix24, amoCRM or HubSpot.

Try the demo

Born inside a working event agency in Phuket. Its sales team runs on it every day.

Leads · Board Demo · example data

Change the business type

Where clients already write WhatsApp Instagram Facebook Telegram Gmail Website forms Google Calendar, Drive, Docs, Ads LINE coming

For any business that sells in chats

Same engine. Your words.

Eight examples of Okeyo after setup. The columns, the card and the automation change with the business. One thing stays: every card shows whose move it is.

Board columns

On the card

example

What the calculator prices

The automation that sells it

The pain it removes

Why speed comes first

The first reply decides who gets the deal.

Companies that tried to contact a new lead within an hour were nearly seven times as likely to qualify it as companies that waited even one hour longer.

Oldroyd, McElheran, Elkington, “The Short Life of Online Sales Leads”, Harvard Business Review, March 2011. Based on 1.25 million leads at US companies.

What Okeyo does about it:

The board shows whose move it is. Yellow means yours.
Every client message pushes to your phone at once, day and night.
“Client waiting” and “window closes in 3 h” warnings, so WhatsApp’s 24-hour reply window doesn’t close on you.
First-reply speed is measured on every lead, including the ones nobody answered.
“Thanks, ok” gets a “No reply needed” button, so the numbers stay honest.

Tour

A working day, in six short loops.

Drawn from the real product. Each loop plays on its own.

Board

A message comes in. A card appears.

A guest writes on WhatsApp and a card lands in the first column within seconds, marked as your move, with a timer since the client wrote. Answer, and the card slides over to the client’s move.

New cards from WhatsApp, Instagram, Facebook, Telegram, email and website forms
Take, release or assign a card; alerts go to the person it’s assigned to

WhatsApp · Emily

Hi! Catamaran for 10 people on the 14th, Phi Phi?

New request

EMEmily · cat for 10

Phi Phi · 14th · 10 guests

Your movewrote 0:12 agoPushed to Ben’s phone

MLMark & Lisa · sunset

Racha · Saturday · 2 guests

Your move

Our move: quote

CFChen family · speedboat

Phang Nga · 3rd · 6 guests

Your move

Waiting for guest

EMEmily · cat for 10

Phi Phi · 14th · 10 guests

Client’s movereplied in 1:40

DVDaniel · 3 days

Racha · Mar 2–4 · 4 guests

Client’s move

Inbox

One inbox. One reply box.

WhatsApp, Instagram, Facebook, Telegram and Gmail live in one thread per client, each message marked with its channel. The reply box is the same everywhere: quick replies with “/”, emoji, files, reply to a message.

A message that isn’t in English gets a Translate link
The same person on WhatsApp and Instagram? Okeyo suggests merging the two cards

EMEmilyIs the 14th still free?

SO@julia.villaLove the green sofa

TRTom R.Wedding in May, 60 guests

DADaniel2-bed in Bang Tao?

KLKim LeeDinner for 80, Nov 22

Hi! Is the catamaran still free on the 14th?21:02

Yes, it is. Lunch on board or snacks only?21:04

Instagram

Love the green sofa from your last post. Can you do it in linen?14:20

We can. Which room is it for? A photo helps.14:31

Facebook

We’re planning a wedding in May, about 60 guests. Where do we start?09:15

Congratulations! Do you have a date and a venue in mind?09:22

Hi, looking for a 2-bed in Bang Tao from March, up to 60k a month.22:40

Three options fit. Sending photos now.22:46

Subject: Team dinner, Nov 22. We need a quote for 80 people.11:05

Quote attached, valid for 3 days.11:40

Reply via WhatsApp Reply via Instagram Reply via Facebook Reply via Telegram Reply via Email

Type a reply… “/” for quick repliesSend

Quote

A quote that checks itself.

Build the quote from your own price list. Before it goes out, a check screen shows the exact PDF, the recipient and the message, and blocks the send while something is missing. In the agency setup that is 12 blocking checks and 10 warnings.

10 seconds to cancel; a double click never sends twice
After sending: a copy in Drive, the card moves to the client’s move, a next step is offered

Price list

Thai seafood menu, per guest2,400+

Bartender, 4 hours6,000+

BBQ station9,500+

Cake, 2 tiers3,800+

Quote · Kate · 15 guests

Thai seafood menu × 1536,000

Bartender, 4 hours6,000

BBQ station9,500

Total, THB051,500

Check before sending

✓To: Kate · WhatsApp

✓The PDF matches this quote

✓Date: Mar 3, 7 pm

✕✓ Allergies: empty. Fill it in, even with “none”.Allergies: shellfish, 1 guest

Send is blockedSend to Kate

Sent · 10 s to cancel · card moved to Waiting for guest

Suppliers

Ask several suppliers at once.

Pick suppliers from your catalog, send one request, and their answers come back to the client’s card side by side, with photos and prices. No more five chats for one sofa.

A photo catalog of supplier work, filled from the camera or straight from WhatsApp
Supplier prices are visible to the owner and managers only

SOSophie · villa living roomSofa, 3-seat, linen

Sofa workshop✓

Upholstery studio✓

Furniture showroom✓

Ask 3 suppliersSent on WhatsApp · waiting for answers…2 of 3 answered · saved on Sophie’s card

Sofa workshop
Yes, in sand linen. Ready in 2 weeks.THB 42,000

Upholstery studio
Can do, 4 weeks. Gray-green linen in stock.THB 38,500

Furniture showroom
Not answered yet · reminder tomorrow

Phone

Your phone buzzes the moment a client writes.

Okeyo installs on the phone from the browser, no App Store needed. Every client message pushes at once, day and night, and a tap opens the full-screen chat.

Android: right away. iPhone: after you add Okeyo to the Home Screen
Inbox, Today, Pipeline, Calendar on the phone; switch each kind of alert on or off

9:47

Wednesday, February 10

okOkeyo · Telegramnow

New lead · Daniel Is the 2-bed in Bang Tao still free from March?

DADanielTelegram

Is the 2-bed in Bang Tao still free from March?9:47

Yes, from March 1. Viewing tomorrow at 11?9:48

MessageSend

Numbers

Numbers counted the honest way.

First-reply speed, conversion by source, and what your Google and Meta ads bring in won deals, not clicks. Deleted cards, suppliers and merged duplicates stay out of the count.

Won deals go back to Google Ads with the quote as their value
Which Instagram or Facebook ad brought which leads, per campaign and ad

Median first reply, minutes

Won, by source

Google Ads, this quarter, THB

8 won deals · THB 7,500 per won deal · return on ad spend 9.0

Example data, not a client’s figures.

Where it comes from

Built inside a business that sells in chats every day.

Okeyo started as the in-house CRM of an event agency in Phuket. Weddings, corporate dinners and private parties are sold there through WhatsApp, Instagram, Telegram and email, and the sales team works on this board every day.

Every feature on this page was used there first. When something was slow or confusing, it got fixed quickly, often the same day.

578 / 0WhatsApp events processed / lost, at the October 2026 audit

12 + 10blocking checks and warnings before a quote leaves

5channels in one thread per client

10 sto cancel a quote after pressing Send

Figures from Okeyo’s own audit and release notes, October 2026.

Try it

The real Okeyo, with example data.

Set up for a small event agency. Open a card, reply with an emoji or a quick message, move it along the board, build a quote, look at the numbers and the ads. Nothing is sent anywhere.

Open the full demo

How it works

From purchase to a working board in weeks.

You send a purchase request
Pick a plan and send a request, or try the demo first. We reply by email within one business day with the setup plan and the payment link.
Day 1
We adapt Okeyo
A workshop turns how you sell today into a written process map you sign off. Then your columns and card fields, your price list, templates and documents. We connect WhatsApp, Instagram, Facebook, Telegram, email and Google, and bring in your contacts and open deals.
Weeks 1–3
You go live
Training sessions for the team and the app on everyone’s phone. Starter takes about 2 weeks, Business 3 to 4. Meta’s check of your business can add days; we start it on day one.
Weeks 2–4
We keep improving it
Each month includes hours for changes. New Okeyo features arrive in your copy as they ship, because every client runs on the same codebase.
Every month

Pricing

A setup fee to fit it, a monthly fee to run it.

The setup pays for adapting Okeyo to your process. The subscription covers hosting, backups, updates and a person who keeps changing it for you every month.

Setup, one time

Prices in US dollars.

Solo $490 One person, one messenger

One channel of your choice: WhatsApp, Instagram, Facebook or Telegram, plus your website form
Our ready board with your stage names and up to 5 card fields of your own; one seat, no extra seats on Solo
The phone app with push; 1 training session

Live in about 1 week

Starter $1,500 1 to 3 people, leads mostly in WhatsApp, quotes with a check

One 2-hour workshop: stages, fields, who does what
WhatsApp on your number, plus Instagram, Facebook or Telegram, plus your website form
Google Calendar; your price list in the quote calculator; contacts and open deals imported from a spreadsheet
3 users (up to 5 with extra seats); your name, logo and colors; the phone app with push
2 training sessions

Live in about 2 weeks

Business $3,500 4 to 10 people, all channels, documents, suppliers

Two workshops and a written process map you sign off
WhatsApp, Instagram, Facebook, Telegram, Gmail and website forms
Calendar, a Drive folder per client, one Google Docs template, the event sheet, your supplier catalog with “ask several”
Move from your old CRM or spreadsheets, with history where it exists
6 users with roles (up to 15 with extra seats); board builder; Google and Meta ads attribution; one custom automation
3 training sessions and a short written guide in your language

Live in 3 to 4 weeks

Custom from $7,000 Your own logic: a price calculator with your rules, custom modules, several WhatsApp numbers, AI included

Paid discovery first, $400, credited to the project
Then a fixed-price spec
Custom modules go into the main product behind a switch, so your copy keeps getting updates

Live in 6 weeks or more

Subscription

Monthly Yearly 1 month free

Solo $69/mo$759/yr

1 user, no extra seats
One messenger of your choice, plus requests from your website forms, if you have any
30 minutes of small changes a month
Need a second person or channel? Move to Starter and pay only the setup difference

Starter $149/mo$1,639/yr

3 users included, up to 5 at $29 each
WhatsApp (1 number), one messenger, requests from your website forms; quotes with a check; review and repeat reminders
1 hour of support and small changes a month
Answer within 2 business days

Business $299/mo$3,289/yr

6 users included, up to 15 at $29 each
All channels: WhatsApp, Instagram, Facebook, Telegram, Gmail, forms; event sheet, suppliers, board builder, ads attribution
3 hours of support and changes a month
Answer the next business day; one custom module kept working through updates

Pro $549/mo$6,039/yr

15 users included, add as many as you need at $29 each
All channels, up to 3 WhatsApp numbers or brands; AI assistant and translation included
6 hours of support and changes a month
Answer the same business day; early access to new features; all custom modules kept working

Every plan: hosting, nightly backups, security updates and new features as they ship. Seats are counted by active users; included hours don’t roll over. No limits on contacts, messages or storage. Minimum term 3 months, then month to month; 12 months after a setup discount. Prices exclude VAT. Meta and Google bill you directly for their own fees; Okeyo adds no markup.

Extra user $29 a month (Starter and up)Extra WhatsApp number or brand $29 a monthWork beyond included hours $60 an hour, quoted firstAI assistant and translation $39 a month, included in ProPriority support $49 a month; second messenger on Starter $19Migration beyond a spreadsheet $300 one time, Starter

Pilot · 3 places

Be one of the first three: half the setup, half the subscription for three months.

Business setup for $1,750 instead of $3,500, Starter for $750, Pro for $3,500
Half the monthly price for the first 3 months (Starter $75, Business $149, Pro $275), then the list price; 12-month minimum
In return: a written case study with your numbers, one reference conversation with a future client, and a 30-minute feedback session every two weeks

For reference: a 5-person team that takes WhatsApp seriously

Setup	Per month	Upfront
Kommo (amoCRM) Advanced, 5 users	$175	6 months prepaid ($1,050), plus an integrator
Pipedrive Growth (5) + respond.io Starter	$274	None, but you wire it together yourselves
HubSpot Sales Professional, 5 seats	$450	$1,500 onboarding
Okeyo Business, 6 users included	$299	$3,500 setup, fitted to your process; 3 hours of changes every month; $29 per extra user

Other vendors’ prices from their pricing pages and third-party price guides, read October 10, 2026, billed yearly where that is cheaper. Check current prices before you compare.

What stays yours

Your data, your accounts, your exit.

Private by design

Each business runs on its own separate copy with its own database. Nothing is shared with other clients.
Your WhatsApp, Instagram, Facebook and Google accounts stay in your name. You connect them through Meta’s and Google’s own sign-in, so we never see your passwords, and the access keys are stored encrypted.
Your chats, client list and documents are encrypted, and only the people you invite can open them.

Your data

Contacts, messages, files and documents belong to you. Full export (JSON, CSV and the files) within 7 days of asking, free once a year and when you leave.

Your WhatsApp number and Meta account

Okeyo connects to your own WhatsApp Business account. Meta bills you directly. Keep answering from the WhatsApp Business app on the same number when it suits you.

Your Google

Files sit in a folder in your own Google Drive, events in your Calendar, quotes and briefs in your Docs.

Your own copy

Each client runs a separate instance with its own database, so your clients’ chats never sit next to another company’s. Your name, logo and colors on the app and the phone.

If you stop paying, your data stays yours

7 days of reminders while everything keeps working. Then the copy locks: the only page left is “Download your data”, with the full export and the payment link. Pay, and it opens again at once. 30 days after the lock, the data is deleted for good.

A contract in plain words

A data processing agreement under Thailand’s PDPA. Minimum term 3 months, then month to month.

Questions

What owners ask before they buy.

How is this different from amoCRM, Bitrix24 or HubSpot?

Those are built for everyone, so you adapt to them: their stages, their fields, their idea of a deal. Okeyo is fitted to your process during setup, and a person keeps changing it every month. The board is built around whose move it is, and the quote check, the supplier requests and the honest response-speed numbers come from a business that needed them.

Can I keep my WhatsApp number and the phone app?

Yes. Okeyo connects to the WhatsApp Business account on your number, and you can keep answering from the WhatsApp Business app; those replies show up in Okeyo moments later. Group chats, broadcast lists and calls stay in the app. Meta bills your WhatsApp account directly and Okeyo adds nothing on top.

Can it do LINE?

Not yet. LINE is coming, for businesses whose clients are mostly Thai. Today Okeyo handles WhatsApp, Instagram, Facebook, Telegram, email and website forms.

How long until we’re live?

About 2 weeks for Starter, 3 to 4 for Business, 6 or more for Custom. The one thing outside our control is Meta’s check of your business, which can take days or weeks, so we start it on day one.

Do my staff need training?

A little. Starter includes 2 sessions, Business 3 plus a short written guide in your language. The chat works like the messengers they already use, and the board tells them what to do next. New people later: an extra session is $60.

Is there a phone app?

Yes, installed from the browser on Android and iPhone, without the App Store. Inbox, Today, Pipeline and Calendar, a full-screen chat with files and quick replies, and push for every client message. On iPhone, push works after you add Okeyo to the Home Screen.

Who owns the data?

You do. Your data is encrypted, kept in a separate database for your business only, and only the people you invite can open it. Backups run every night, and you can download everything at any time.

Who can see our chats and our client list?

Only your team. Your chats and client list are encrypted and kept in a separate database for your business, and your messenger and Google accounts stay in your name. Inside, each person sees only what their role allows.

What happens if I stop paying?

For 7 days you get reminders and everything keeps working. Then the copy locks: the only page left is “Download your data”, where you can take a full export of everything and pay to open it again. 30 days after the lock, the data is deleted for good.

What if we need something it doesn’t do yet?

Small changes come out of the hours included in your plan. Bigger work is quoted before we start, at $60 an hour. It goes into the main product behind a switch, so it keeps working through every update.

Next step

Try the demo, then get your own copy.

Click through the demo with example data. When it fits, choose a plan and send a purchase request. We reply by email within one business day with the setup plan and the payment link.